If you’re in the market for an easier way to navigate tax season, Shoeboxed might be a good option to consider.
Shoeboxed is a receipt scanning service and scanner app—with
many different methods for extracting receipt data to prepare for tax season.
Chosen as Hubspot’s #1 choice for tax season prep and the
best receipt tracking app for emailed receipts by Forbes in 2023, Shoeboxed
also has 4.4/5 stars on Capterra and G2 Crowd and a review score of 4.5/5 on
Techradar Pro.
Outsource receipt scanning and manual data entry with the Magic Envelope method
Shoeboxed’s standout feature is—without a doubt—the Magic
Envelope experience, where you mail-in receipts to be scanned with a
postage-paid (free!) envelope, and their team exports the expense data into
your Shoeboxed dashboard.
Here’s a breakdown of the process:
1. Stuff receipts into a pre-paid (within the US) Magic
Envelope and send them to our processing facility.
2. Shoeboxed scans receipts, extracts and verifies receipt
data, and uploads receipts to your account.
3. You get notified when receipts are processed and viewable
in your Shoeboxed account.
4. Shoeboxed returns or shreds the mailed-in documents based
on your preference.
Watch the video below more on the Magic Envelope method.
If you’ve struggled with figuring out your deductibles
during tax season, the Magic Envelope method will be a huge time-saver, as each
receipt is automatically sorted into 1 of 15 common tax categories. Fill in the
category totals into your tax return and you’re done!
>> Click here to try Shoeboxed for FREE <<
Customer service is also top-notch, with Crozdesk awarding
Shoeboxed the Quality Choice Award and the Trusted Vendor Award.
Here’s a quick rundown of the pros, cons, and pricing for
Shoeboxed:
Pros
- Mail-in scanning service
- OCR scanning
- Human data verification of OCR scans
- Receipt scans that satisfy the criteria for a tax audit
- Quick totaling of categories
- Expense management for business expenses
- Unlimited users on your account
- Digital image archive
- Document management system
- Unlimited cloud storage of scanned paper documents, digital documents, digital receipts, smart receipts, paper receipts, etc.
- Customizable receipt category tags and rules
- Export receipt data to well-known accounting software
- Track mileage for free for iOS users and Android users
- Store and organize business cards
- iOS and Android mobile app
- A setting to automatically convert currencies
- 24/7 monitoring of entry points at our processing facility for physical receipts & documents
- Digital documents and data are protected by Secure Socket Layer (SSL) encryption, the same level of protection used to safeguard your bank account
- 20% discount when billed annually.
Cons
- Mobile app plans are only available for in-app purchase. Plans that include the Magic Envelope must be purchased via the website.
- Does not include a budgeting feature.
Pricing
- The Startup plan: $18/month - Ideal for freelancers and individuals. Includes the Magic Envelope for sending in physical receipts. 600 digital documents per year + 300 physical documents per year. 1 prepaid magic envelope per month. Unlimited file storage and unlimited users. IOS App included.
- The Professional plan: $36/month - Ideal for professionals and small businesses. Includes the Magic Envelope for sending in physical receipts. 1,800 digital documents per year + 1800 physical documents per year. Unlimited prepaid magic envelopes, unlimited document returns, unlimited file storage, and unlimited users. IOS App included. Quickbooks Online integration.
- The Business plan: $54/month - Ideal for businesses experiencing high volume. Includes the Magic Envelope for sending in physical receipts. 3,600 digital documents per year. 3600 physical documents per year. Unlimited prepaid magic envelopes, unlimited document returns, unlimited file storage, and unlimited users. IOS App included. Quickbooks Online integration.
Click here to give yourself a leg up this coming tax season.
Conclusion
Amidst the chaos of tax season, Shoeboxed emerges as a beacon of organization and efficiency. Its user-friendly interface, potent automation features, and flawless integrations make it the quintessential tax season companion for businesses and individuals alike. Bid farewell to the tax season stress and embrace the simplicity of Shoeboxed—it's time to make tax season a breeze.
Frequently asked questions
Can I try Shoeboxed for free?
Shoeboxed’s plans are available to try for free for 30 days.
During this free trial period, users can upload receipts to test how Shoeboxed
extracts information and verifies that data with their data-processing team.
If you sign up for a monthly plan, cancel any time during
the month, and your credit card will not be charged. If you sign up for an
annual plan, Shoeboxed will provide a full refund if the plan is canceled
anytime during your first 30 days.
Is my information secure with Shoeboxed?
Shoeboxed takes both your physical documents and scanned
documents into consideration when it comes to security. All incoming paperwork
is kept safe in our facility in Durham, NC with 24/7 surveillance and entry
control. Digital files and data are additionally protected by SSL encryption,
which is the same utilized by banks to protect accounts.
Does the IRS accept receipt scans for tax deductions?
Receipt scans are 100% legitimate and approved by the IRS.
In fact, the IRS has accepted scanned and digitized receipts as valid tax
records for tax deductible purposes since 1997.
Can you scan normal documents?
Shoeboxed will scan any type of document you send in. To
prepare a single-page document for our document scanner, remove staples and
attached sticky notes. To prepare a multi-page document for our document
scanner, use a paper clip to attach them together, and our receipt scanner team
will scan them into your user account as one document. Read more about multi[1]page
documents here.
What is the cost of using Shoeboxed?
Shoeboxed offers various plans to suit different users' needs. Magic Envelope plans start from $18 per month. And digital-only plans start from $4.99 per month.
Disclosure: This blogpost contains affiliate links. If you click through and make a purchase, we may earn a commission at no additional cost to you. This helps support our team in delivering valuable content. Rest assured, we only recommend products and services we genuinely believe in. Thank you for your support!
